Accounting / Office Manager

Position Overview：

This position is responsible for a wide range of day-to-day accounting operations at the U.S. office, working closely with external accounting firms and BPO vendors.
The role includes transaction management, invoice processing, payment operations, and approval workflow management.
In a startup environment, you will have ownership of your work and the opportunity to help build and improve the accounting foundation.

Responsibilities

• Receive invoice data, review details, and manage approval workflows using Bill.com
• Prepare and send sales data, manage payment schedules, and follow up on overdue accounts
• Provide accurate data to bookkeeping companies and accounting firms (vendor information, invoice PDFs, etc.)
• Link and manage contracts, quotations, and transaction data using QuickBooks and DocuSign
• Review employee expense reports and check for errors or missing information
• Maintain proper documentation, including invoices, receipts, and approval records

Qualifications:

• Business-level proficiency in both English and Japanese
• 2–3+ years of U.S. accounting experience (AP/AR)
• Experience with QuickBooks Online, Bill.com, DocuSign, and HCM systems, or willingness to learn
• Flexibility to build and improve workflows independently in an environment where procedures are not yet fully established (startup mindset)