Summary Under the direction and supervision of department supervisor(s), manager(s), and senior management, the full-time Accounting Assistant is responsible for computing, classifying, and verifying numerical data for use in maintaining accurate accounting records and receiving/processing payments. Compiles records, verifies, and maintains data and payment to accounts payable and receivable records by performing the following duties. Performs responsibilities related to the settlement of accounts with the company affiliates and related journal entries for such transactions.
Review the Expense AP templates prepared by outsource team and post the batch.
Prepare the urgent payment expense templates.
Review and process the regular vendor invoices.
Post the AR deposit checks.
Support the Year-end 1099 filing.
Reconcile the vendor statement with AP aging to keep it clean.
Ensure that all incoming AP inquiries are resolved in a timely manner and manage escalations as needed.
Pick up the Incoming mail and distribute it to the right person.
Perform the assigned Affiliate or Agent settlement.
Process the CNS-CASS payments.
Research and coding properly for the refund check
Follow up with the vendor for credit or refund
Take over tasks of other members of the team during their absence.
Perform ad-hoc projects and any other tasks or duties as assigned by management.
Associate’s degree in Accounting preferred, or BS degree with accounting education/ or related field with at least 5 years of related experience.
At least 3 years of related hands-on experience and/or training.
Intermediate level MS Excel skills (e.g., VLOOKUP, pivot table etc.).
Accurate 10-key data entry skills.
Able to read, write legibly, and perform math calculations accurately.
Able to analyze, consolidate and present accounting data in a clear, concise manner. Possess a strong attention to detail.
Able to understand and execute verbal/written instructions in English.
Able to communicate effectively with others in English, verbally and written. Communicate on a regular basis with overseas affiliates, other departments, vendors, management, customers, and staff of other branch locations, etc.
Possess solid customer services skills to listen, communicate, and respond in a timely manner to meet customer expectations. Customers may be either internal or external customers of the department.
Be a team player and as well as work independently under supervision to perform duties. Possess excellent interpersonal skills and an ability to work with diverse group of people.
Able to prioritize workload to meet deadlines; keep supervisor informed of progress on assigned project in a timely manner.
Follow and comply with established guidelines, policies, and procedures. Demonstrates dependability and reliability to perform all assigned duties of the position.
SAP experience preferred.
Freight-forwarding/logistics industry knowledge and/or experience is big plus