Date Posted
Irvine, CA
Salary Range
48,000.00 USD - 52,000.00 USD

AP & AR Specialist Job Responsibilities:

  • Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
  • Reconciles processed work by verifying entries and comparing system reports to balances.
  • Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
  • Collect Form W-9 for new vendor.
  • Collect receipts from credit card holders and record information into the system.
  • Handling Debit Notes (between our parent company).
  • Process wire or ACH payments into the system.
  • Coordinate with Supervisor and finish tasks timely manner.
  • Accomplishes accounting and organization mission by completing related results as needed.
  • Reconciling and posting customer checks, ACH & wire payment (daily)
  • Processing credit card payments inside of accounting system.
  • Review Cash Receipts Journal, audit for discrepancies (daily).
  • Other accounting duties and miscellaneous works as required.

Qualification requirements

  • Bachelor Degree in accounting or finance
  • 1-3 years accounts payables or accounts receivables
  • Knowledge of general accounting principles, regulatory standards and compliance requirements
  • General math skills
  • Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
  • High degree of accuracy, attention to detail and confidentiality
  • Excellent data entry skills
  • Excellent analytical, problem solving and decision making skills
  • Effective verbal, listening and written communication skills
  • Effective organizational, stress and time management skills
  • Demonstrates a sense of urgency and ability to meet deadlines
  • Ability to work independently or as a team member
  • Ability to do overtime if requested by Supervisor

Physical demands and abilities

  • Regularly spend long hours sitting and using office equipment and computers
  • Regularly move from sitting to standing positions effortlessly
  • Regularly spend long hours in intense concentration reviewing and entering financial information into a computer
  • Regularly use hands and fingers to handle, control or feel objects
  • Regularly see details of objects that are less than a few feet away
  • Regularly speak clearly so listeners can understand
  • Regularly understand the speech of another person
  • Frequently work in on projects that require deadlines
  • Frequently bend to file and maintain files
  • Occasionally lift 5-10 pounds