Job Description

AIA Billing Specialist opportunity - Local candidates ONLY, in-office, in Chicago. Competitive compensation, depending on the level of experience. Qualified candidates, please email resumes to for consideration. Top candidates will be contacted. Thank you, Jennifer

You will be responsible for managing the billing process for construction projects using the American Institute of Architects (AIA) billing format. You will work closely with project managers, contractors, subcontractors, and clients to ensure accurate and timely invoicing in accordance with project contracts and payment schedules.


  1. AIA Documentation: Review project contracts and AIA documents (e.g., AIA G702 and G703 forms) to understand billing requirements, payment terms, and project milestones.

  2. Billing Preparation: Prepare AIA billing documents accurately and efficiently, including the completion of AIA G702 Application for Payment and AIA G703 Continuation Sheet forms.

  3. Progress Billing: Coordinate with project managers and subcontractors to determine the percentage of work completed and materials supplied for each billing cycle. Calculate and verify progress billings based on contract terms and project milestones.

  4. Subcontractor Payments: Review subcontractor invoices and supporting documentation to ensure compliance with AIA billing requirements and project agreements. Process subcontractor payments in accordance with approved billing documents and payment schedules.

  5. Client Invoicing: Generate and submit AIA billing invoices to clients in a timely manner, including all required documentation and supporting information. Coordinate with project stakeholders to address any billing discrepancies or client inquiries.

  6. Documentation Management: Maintain organized records of AIA billing documents, contracts, change orders, and other project-related paperwork. Ensure all documentation is accurately filed and easily accessible for reference and audit purposes.

  7. Compliance: Ensure compliance with AIA billing standards, industry regulations, and company policies. Stay informed about changes or updates to AIA billing forms and procedures, and implement necessary adjustments as needed.

  8. Communication: Communicate effectively with project teams, subcontractors, clients, and other stakeholders regarding billing-related matters. Provide timely updates on billing status, project milestones, and payment schedules.


  1. Experience:
    Previous experience in construction billing, particularly with AIA billing processes.
    Experience with construction accounting software - Procore, Sage 300 Construction or related

  2. Knowledge:
    Familiarity with AIA contract documents and billing forms
    Understanding of construction industry terminology, project management concepts, and billing principles is beneficial


Date Posted