Construction Coordinator

Job Descriptions:

• Provide Administrative Support in all construction related processes:
• File, store and maintain all project files and all documentation as necessary, physical and digital.
• Photocopying, ordering drawing prints, scanning, filing, receive and upload paperwork, hard copy reports and plans that arrive at HO (e.g. planning applications) etc.
• Assist with the flow of invoices and approvals. 
• Support Project Manager / Director(s) in work flow tasks, e.g. print agreements to get signatures, calls couriers etc.
• Assist Project Manager / Director(s) with inputting data into scheduling software.
• Support Project Manager / Director(s) in coordinating all project drawings/specifications.
• Order drawings and maintain up to date office drawings
• Manage project database (update drawing list and distribute weekly).
• Assist with drawing and specification review
• Coordinate lighting/plumbing/hardware specification development.
• Coordinate plans and specifications - for example, low voltage, kitchen equipment etc.
• Assist Director(s) in steering project(s) through development, design, permits and construction phases to deliver on time and within budget.
• Coordinate internal company review and comments back to Architect and other consultants on drawings and specifications as required.
• Coordinate meetings, manage and maintain minutes
• Liaise with consultants as required, as directed by Director(s)/Project Manager
• Support Project Manager/Director(s) throughout building permit process and other permit processes as necessary.

Job Requirements:

• Minimum 3 years’ experience in a corporate office environment preferred.
• Post-secondary degree/diploma or combination of education and related experience in construction environment is preferred.
• Previous exposure to design documents, construction documents, and / or contracts would be an asset.
• Ability to read and understand drawings (architectural, mechanical, etc...]
• Industry knowledge of retirement community / hotel / design / construction / project management would be an asset.
• Proficiency with MS Project would be an asset.
• Advanced Microsoft skills proficiency (Word, Excel, PowerPoint).
• Articulate English verbal and written communication ability.
• Skilled at building mutually beneficial relationships (corporate partners, suppliers, owners, consultants).
• Diligent attention to detail, impeccable organization and multiple project coordination skills.
• Ability to thrive in a team-based environment.
• Ability to provide structure and consistency in a fluid, rapidly evolving, broad, and cross functional work environment.
• Highly self-empowered, motivated to learn.
• Successfully set priorities, take ownership of responsibilities and meet deadlines.
• Well organized structured thinker.
• Ability to anticipate problems and execute solutions – proactive problem solver.
• Ability to work under intense activity and pressure conditions.
• Ability to travel to job site as require