Administrative Assistant
Employment Term
Permanent
Permanent
Location
Port of Spain
Port of Spain
Min Salary
0.00 TTD
0.00 TTD
Max Salary
7,995.00 TTD
7,995.00 TTD
Job Description:
PRINCIPAL ACCOUNTABILTIES:
- Answers and screens telephone calls to the Manager and provides assistance where possible; ensures that messages are communicated to the Manager
- Manages and maintains Manager’s calendar, anticipates conflicts and alerts accordingly; plans, coordinates and schedules and attends meetings, training events and conferences.
- Receives, opens, sorts and distributes correspondence, and takes appropriate notes of proceedings; drafts routine correspondence; deals discretely with sensitive and confidential information concerning operations of the department and the Bank.
- Maintains and updates department files and records in an electronic and/or physical form ensuring all files and records are kept up to date.
- Creates and maintains databases, spreadsheets and reports such as attendance register(s) etc. for distribution to relevant Supervisor/Manager on departmental functions as required.
- Orders and manages stationery and office supplies for the department; updates and maintains office inventory, keeps records of procurement, invoicing and deliveries and submits as required ensures proper operation of equipment; and arranges for, and follows up on, repairs as necessary.
- Performs other related duties as required.
EDUCATION, SKILLS & TRAINING NECESSARY FOR THE JOB:
- 5 GCE O’ Levels (Grades A – C), or CXC General – Grades I, II and III (as of 1998), including English Language or Mathematics.
- Certificate in Administrative Professional Office Management or equivalent.
- Proficiency in Microsoft Office Suite.
EDUCATION, SKILLS & TRAINING CONSIDERED AS AN ASSET FOR THE JOB:
Project Management.
MINIMUM EXPERIENCE REQUIRED:
At least 1 (one) year relevant experience in a similar role.
REF: LA