philadelphia PA
Job Type
Full-Time Regular

BCT Partners

We are a national, multi-disciplinary consulting firm that delivers a full range of research, consulting, training, technology and analytics services. We combine subject matter expertise with industry experience to help public, private, and nonprofit organizations achieve lasting results. We partner with our clients to identify their most critical challenges, offer expert advice, and deliver real-world solutions that transform business and society. BCT is a minority-owned and operated, small disadvantaged business enterprise and one of the leading firms in the country with expertise in the following industries: housing and community development, economic development, workforce development, health, children and families, pharmaceuticals and life sciences, education, diversity and inclusion, and energy.

We invite and welcome to our team people who share our values and goals; those with a passion for making the world a better place, who see strength in our diversity, seek equal opportunity access for all communities and are motivated to create a more equitable and just society. We appreciate the knowledge, abilities, and ideas of each individual and embrace his/her/their positive contributions to our collaborative and dynamic work environment.

Our Client

This position supports BCT’s client, the US Department of Human Services, Administration of Children and Families (ACF), Office of Head Start (OHS). OHS’ mission is to promote school readiness by enhancing the social and cognitive development of low-income children through health, educational, nutritional, social, and other services, as necessary. The Head Start Regional Office is the funding agency to grantees that provide Head Start (HS) and Early Head Start (EHS) services to pregnant women and children from birth to age 5. OHS provides oversight of these grantees through monitoring and technical assistance, often with the support of partners like BCT. BCT takes great pride in supporting our clients: the OHS Regional Office, its grantees and the communities they serve.

Position Summary:

Program Specialists perform functions related to the award, oversight and programmatic administration of discretionary grants funded through the Office of Head Start (OHS). These functions provide necessary support to the client’s staff in managing Head Start and Early Head Start grant programs. They include the review and analysis of applications, reports and other documents; providing accurate and timely guidance to grantees; and conducting site visits. Program Specialists also support Head Start grantees in improving their performance, which includes performing activities related to identifying and mitigating grantee risk factors, compliance issue corrections, and school readiness & program goal analyses. Program Specialists must be able to effectively communicate in writing and speaking with client staff, external partners and contracts, Head Start program governing bodies and executive management.

Key Responsibilities[1]:

These functions provide necessary support to the client’s staff in managing Head Start and Early Head Start grant programs.

  • The accurate and timely analysis and review of funding applications according to established Regional Office timeframes and procedures;
  • Review and analysis of grantee program performance reports, information, and indicators;
  • Provision of accurate and timely regulatory and policy guidance to Head Start grantees, in consultation with federal staff;
  • Review and analysis of grantee waiver requests;
  • Review and analysis of applications for facility construction, purchase and major renovation;
  • Conduct annual site visits to grantees as part of the five-year monitoring cycle for grant oversight according to Regional Office protocols; and
  • Activities related to the identification and mitigation of grantee risk factors, correction of

regulatory compliance issues, review and analysis of school readiness and programmatic goals; and improvement of Head Start grantee performance.

Program Specialists may be assigned specific grantee workloads of individual Head Start, Early Head Start, or Early Head Start Child Care Partnership grants and perform the following:

  • Grant Applications and Awards: complete review, analysis, and administrative activities related to the OHS grant funding application and award process, including but not limited to comprehensive programmatic and cost review of funding applications, completion of follow up contact with grantees and/or applicants to obtain required information, and completion of all administrative activities related to the grant awards process.
  • Program Performance and Monitoring: provide support services related to the programmatic administration of Head Start and Early Head Start grants through activities related to supporting the OHS goals and objectives to improve accountability, school readiness and program performance for Head Start grants and provide effective guidance, technical assistance and direction to grantees in implementing Head Start programs.
  • Coordination and Collaboration: perform activities to improve and promote coordination and collaboration between OHS and internal and external parties, including but not limited to reviewing, developing and documenting accurate and timely responses and resolutions to external inquiries and complaints; participate in meetings at Federal, State and local levels to improve and promote partnerships, collaboration and coordination among a variety of entities that support the OHS and ACF mission, goals, strategies and initiatives.
  • Competitive Grant Process and Paneling: provide support tasks related to the competitive grant process and participate as Panel Monitors in support of competitive grant application reviews.

Experience, Knowledge, Skills & Abilities:

  • Bachelor’s Degree from an accredited university or college, preferably in education, early childhood education, program design and management or related fields; master’s degree a plus
  • At least 3 years of relevant progressive professional experience supporting and/or managing programs; preferably early education programs, though Head Start and Early Head Start experience is not required; grants management experience also a plus.
  • Demonstrated ability to aggregate, analyze and present data gathered from multiple sources.
  • Knowledge of the federal grant guidelines and the Federal Grant Life Cycle are desired.
  • Strong organizational, administrative and project coordination skills, and the ability to effectively manage multiple priorities.
  • Strong interpersonal skills, with the proven ability to collaborate and build relationships with staff, clients, remote colleagues and supervisors, and others.
  • Proven ability to effectively communicate (both verbally and orally), exercise sound judgment, ask questions and be open to the input and decisions of others.
  • Able to, both independently and collaboratively, solve problems, make decisions and support change.
  • Computer, Internet and general proficiency with Microsoft Outlook, Word and PowerPoint; demonstrated proficiency in utilizing a variety of web-based and off the shelf data management software packages

How to Apply:

Interested candidates should submit their resumes and cover letters to BCT Partners via https://bit.ly/BCTJobOpportunities . BCT Partners is an Equal Opportunity Employer. We appreciate the diversity of our communities and encourage candidates of all races, colors, ages, religions, sex, sexual orientations, gender identities, national origins, veteran or disability statuses to apply for BCT positions. No phone calls or in-person applications, please.

[1] Job descriptions serve to provide guidance and information regarding position responsibilities and job expectations. BCT Partners reserves the right, where permitted by law, to modify position responsibilities, sometimes without notice or written updates to the job description documents.