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Convening and servicing annual general meetings [(AGM)/meetings (producing agendas, taking minutes; conveying decisions etc.)].
Providing support to committees and working parties such as the Board of Directors etc.
Implementing procedural/administrative systems.
Handling correspondence before and after meetings.
Ensuring policies are kept current, are approved and that company members are aware of their implications, eg legal.
Providing legal/financial advice during and outside of meetings.
Managing contractual arrangements with suppliers/customers
Maintaining current awareness about company law.
Keeping a register of shareholders and liaising with them on behalf of the company.
Organise and prepare agendas and papers for board meetings, committees and annual general meetings (AGMs).
take minutes, draft resolutions and lodge required forms and annual returns with Companies House.
Follow up on actions from meetings.
Oversee policies, making sure they are kept up to date and referred to the appropriate committee for approval
Maintain statutory books, including registers of members, directors and secretaries.
Deal with correspondence, collate information and write reports, ensuring decisions made are communicated to the relevant company stakeholders.
Contribute to meeting discussions as and when required, and advise members of the legal, governance, accounting and tax departments of the implications of proposed policies.
Monitor changes in relevant legislation and the regulatory environment and take appropriate action.
Liaise with external regulators and advisers, such as lawyers and auditors.
Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
Pay dividends and manage share option schemes.
Take a role in share issues, mergers and takeovers.
Enter into contractual agreements with suppliers and customers
Oversee public relations and aspects of financial management
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