Fresh Start Careers, LLC are conducting a search for a union payroll specialist for a construction company based in Malvern, PA. Our client is a prominent Greater Philly specialty contractor. The payroll specialist shall support the business’s accounting group and must demonstrate expertise in construction payroll for a union contractor. The payroll specialist will perform multiple roles with accounting to include AP/AR, and MUST have worked for a construction contractor.


  • Work within the company’s accounting and payroll software
  • Process union payroll and certified payroll
  • Communicate with employees and unions to ensure correct and timely entry
  • Process AR /AP as required
  • Support in AIA billing
  • Assist with office operations and responsibilities
  • Document, scan, organize, and file as required
  • Collect project information from project managers for accounting purposes (inventory tracking, deliveries, packing slips, invoicing, contracts, POs, etc)
  • Answer accounting calls and promptly and professionally and attend to stakeholder requests
  • Obtain COIs, W-9s and other backup accounting documentation as required
  • Represent the company professionally
  • Perform other duties as assigned
  • Notarize documents as required

Candidate shall be/have:

  • 3 years’ experience on an accounting team for a construction related firm- A MUST
  • Bachelor’s degree
  • Payroll entry experience- a MUST (wage/rate changes, union reporting, coding payroll and benefits to projects)
  • Contracts in Progress accounting exposure
  • Excellent working command of MS Office, PDFs, Outlook
  • Insurance experience a plus
  • Superior organizational skills
  • Positive attitude and team player
  • Professional office communication skills
  • Ability to handle multiple tasks simultaneously
  • Ability to prioritize and work under deadlines
  • Ability to work independently, and be resourceful on the company’s behalf
  • Willingness to take initiative and get things done
  • The desire to do a great job and care for quality

Qualified candidates are encouraged to submit their resume.

Drug testing and background checks may be conducted with consent as part of the candidate review process.

Client is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to their protected veteran status, nor will they be discriminated against on the basis of disability.

Job Type: Full-Time, Exempt


Employee Type
Full-Time Regular
Malvern PA