Executive Administrative Assistant

Job Summary:

The Executive Assistant will provide comprehensive support to senior executives, ensuring efficient operation within the office. This role will manage complex schedules, organize meetings, and act as a liaison between internal and external partners, contributing to the company's success in delivering high-quality services to defense and law enforcement industries.

Key Responsibilities:

• Organize and manage executive schedules, travel arrangements, and appointments.
• Coordinate and prepare materials for meetings, presentations, and reports.
• Handle sensitive information with discretion, ensuring confidentiality.
• Manage office operations, including ordering supplies and handling correspondence.
• Collaborate on projects and contribute to event planning and other office activities.
• Provide support on proposal preparation and submissions.
• Provides high-level administrative support and assistance to the Managing Director and/or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents.
• Schedules and attends meetings on behalf of the Managing Director, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of the Managing Director reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Creating and interpreting a variety of reports.

Qualifications:

• Bachelor’s degree or equivalent experience in administration.
• Proven experience as an executive assistant or similar role
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint).

Abilities/Skills:

• Exceptional organizational skills with a detail-oriented approach.
• Strong interpersonal skills and the ability to communicate verbally and in writing effectively
• Ability to multitask, prioritize and manage time effectively

Personal Attributes:

• Personable
• Highly Confidential
• High Integrity
• High Level of Professionalism
• High Level of Tact and Diplomacy

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